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Simplified data entry...
The input of the purchases can be made by an employee not having any particular knowledge. It is enough to indicate to the system which code of two letters characterises the expenditure, for example " CA " for fuel. The system will then display automatically the account of expenditure defined for this code and the activity of the equipment for which the purchase is entered.
The system will calculate and post the amounts to the accounts of TPS and TVQ(or TVO), as well as the provisions for taxes to be paid according to I.S.T.A. agreement. The module Accounts payable makes it possible to enter all the purchase invoices, in hands or to come. The system calculates the discounts enabling you to benefit from . The invoices can be distributed on as many accounts as necessary and for each equipment to which applies the expenditure. The payments of trucks are generated automatically and the cheques are printed with the references of the contracts of the financing. The invoices of interligne come directly from the invoicing of the sales. Their date can be modified to take the real date of reception of the invoice of the conveyor.
The Accounts payable for subcontractors (brokers) come directly from the sales and are updated at the moment when the sale is registered with the books. Insurance to be paid, or Hold-backs by the subcontractors can be deduced automatically. They can also have entered manually by the module of the envelopes.
The input of the envelopes (or reports/ratios of voyages) of the drivers and subcontractors, makes it possible to enter to the system the advances, the advances of cash, the mileage, the fuel and all other expenses (bridges, tolls, escorts, infringements, etc.) affecting that equipment.
Several automatism make it possible to avoid the manual inputs of data. For example, if the subcontractors use the cards of fuel of the company, at the time of the reception of the accounts of the providers, consumption of the equipment and calculations of taxes I.F.T.A. are updated. The amounts spended by the subcontractors will be entered on their accounts at the same time. When the pumps of the Fuels tank are connected with Le Millogiciel of Camionnage , the accounts are updated immediately.
Real time and electronic transmission...
Le Millogiciel du Camionnage can receive electronically and in real time the statements of accounts of the principal providers for advance of funds and credit cards such Comcheck or NTS .
The accounts of the subcontractors or income-expenditure can be printed out for one or more equipment, sorted by date of input or expenditure income-. The reports/ratios can be produced summary or detailed.
Spent can be establish by invoice, account provider, state of account, list of payments, etc. You can pay the total amount of the invoice or only one portion. You can print a cheque or several cheques.
Summary or detailed impressions...
The list of cheques issued can be printed for the current period as for one of the former periods. You can select the dates in between which you want to print a list. You can print all the cheques made to a recipient with the totals per period. The cheques of wages can be printed separately. The reports/ratios of balances and age of the accounts are calculated compared to the date of the entered purchase invoice.
The reports/ratios make it possible to analyse the payable in the long term, those more than so much of days and the appropriations obtained and the partial payments applied. Any transaction concerning the purchases and the expenses, it does not matter by which programs of the system they are treated, will be reported to the general ledger .
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Le Millogiciel du Camionnage is a Trade Mark of Millogiciel Inc.